A guide to help you choose the ideal venue for your event.
Why Asking the Right Questions Matters
A venue isn’t just a space—it should meet every requirement for your event. Asking the right questions can help you make informed and confident decisions.
Top Questions You Need to Ask Before Booking a Venue
To avoid surprises, make sure to clarify the following questions before booking your venue:
- What’s included in the rental fee? Does the cost cover furniture, AV equipment, or setup/cleanup services?
- What are the payment terms? What are the terms for payment? Is there a deposit, and when is the final payment due?
- What’s the cancellation or refund policy? Understand the financial implications of any unexpected changes.
- Are there vendor restrictions? Does the venue limit your choice of vendors, such as catering or decor?
- What’s the maximum capacity? Check the maximum capacity to ensure it can accommodate your guest list and meet safety requirements.
- Are there time restrictions? Inquire about time limits, such as setup, breakdown, and event conclusion times.
Customizing Your Event at the Venue
Go beyond the basics and explore how the venue can enhance your event with these custom features:
- Is the layout flexible for your desired setup?
- Can the space accommodate entertainment, like live bands or DJs?
- Does the venue offer onsite support, such as coordinators or tech teams?
Pro Tip: Visit in Person
While photos and videos provide a glimpse, nothing beats seeing the venue firsthand. Pay attention to parking, accessibility, and overall ambiance during your visit.
The Claridge Advantage: Simplifying Venue Selection
Claridge simplifies your venue selection with transparent and flexible options. Our expert team is here to guide you through every decision.
